Graduate Assistantship and Fellowship Policies

This is an archived copy of the 2023-24 catalog. To access the most recent version of the catalog, please visit http://catalog.ndsu.edu.

A graduate assistantship provides financial support for pursuing graduate studies in the form of employment. In return for contribution to the academic mission of North Dakota State University through teaching, research, or administrative service, students receive a stipend, and if requirements are met, a waiver of graduate base tuition. A graduate assistantship may involve research or teaching experiences conducted off-campus. In these instances, the experience should be clearly linked to the student’s Plan of Study and involve a collaborative relationship between NDSU and the outside entity. 

Students with Graduate Fellowships who are contracted to work in NDSU laboratories and/or classrooms must adhere to Graduate Assistant Policies.

Degree seeking students in good academic standing are eligible for graduate assistantships. Assistantship appointments may vary in length and are contingent upon the availability of funding, which is determined by individual graduate programs. Graduate assistants must be paid at least minimum wage and wage is determined by individual graduate programs. For information, refer to the graduate student handbook or website of the program/department.

A full-time assistantship consists of 20 hours/week. Exceptions may include:

Allowing up to 40 hours of work weekly during spring break, winter break, and summer semester.
Allowing up to 26 total hours.
- Approval must be obtained in writing each spring and fall semester to add additional hours to a full-time domestic or permanent resident student’s assistantship.
- A written request, signed by the assistantship supervisor, student's advisor, and the home department or program administrator, must be sent to the Graduate College for consideration.
- If approved by the Graduate College, a copy of the request must be attached to the payroll form.

Assistantship Categories

Graduate Research Assistants (GRA) conduct research with faculty members that contributes directly to their graduate education and may lead to a dissertation or thesis topic. GRAs responsible for, or with access to, controlled substances and other drugs, explosives, or potentially dangerous chemicals must submit to a criminal background check. Students on research assistantships may also do related research for course credit. The number of hours of work per credit may vary depending on the discipline/department. 

Graduate Teaching Assistants (GTA) share faculty responsibilities for undergraduate teaching but cannot teach graduate level courses. Responsibilities may include instruction, grading, course development, and proctoring exams. GTAs must demonstrate English proﬁciency (refer to catalog section titled "English Language Proﬁciency Procedures for Graduate Teaching Assistants"). A criminal background check is required.

Graduate Service Assistants (GSA) provide non-academic support for departments and campus services. Duties may vary between departments and positions. A criminal background check is required.

Additional Employment  

Students with a full-time assistantship are discouraged from having additional off-campus employment.

Further, students with a full-time assistantship are restricted from working in any other capacity for NDSU, any other North Dakota University System (NDUS) campus, or any State of North Dakota agency or ofﬁce.

Expectations of Graduate Assistant/Fellow

Students receiving a graduate assistantship are expected to fulﬁll their responsibilities adhering to the professional and academic expectations of their discipline and in compliance with NDUS and NDSU policies. Violations of these policies and expectations may result in sanctions, including loss of assistantship and/or termination from the Graduate College. Adjudication of these violations will occur using NDSU Policy 335: Code of Academic Responsibility and Conduct

Graduate assistants must

be registered for graduate credit each semester (fall and spring) they receive an assistantship, with credit requirements varying by program
remain in good academic standing
- Students placed on Academic Warning may retain their assistantship
- Students placed on Academic Probation may no longer receive an assistantship
maintain the appropriate residency status
abide by the appointment conditions outlined in the assistantship contract
perform tasks as assigned
make satisfactory degree progress
make satisfactory research progress
complete required trainings within 30 days of their first day of work and as required thereafter

Expectations of Assistantship Supervisor

Assistantship and Fellowship contracts

The Graduate Contract specifies expectations and responsibilities of the graduate assistant or fellow.

The hour commitment deﬁned by an assistantship may be averaged across a given time period. For example, a teaching assistantship of 20 hours/week should total to 320 hours across the 16 weeks of the academic term. In these cases, students should be given adequate advance notice of these variable expectations so that they can adjust their schedules to meet the requirements of the assistantship. Supervisors must also remain sensitive to the academic demands faced by graduate students.  

Assessment

Assistantship supervisors must provide oral and written assessment of graduate student employees. As outlined in the contract, GSA and GRA performance must be evaluated at least annually. GTA review with respect to overall communication proficiency must be completed by the third week of the semester.

Tuition Waivers

Tuition waivers may be offered to students receiving a qualifying graduate assistantship or fellowship. Qualifying graduate assistantships must be a minimum of 10 hours a week and may not exceed 20 hours a week (see previous page) and must total a minimum of 160 hours during spring and fall semesters.

Students who, for any reason, do not complete a minimum of 160 hours in a given semester will not be eligible for that semester’s waiver and will be billed for the tuition.- Partial tuition waivers are not given if the student works fewer than the minimum hours (160) required per semester.

Tuition waivers cover base tuition for NDSU graduate credits only. Students are responsible for differential tuition, student fees, and tuition for non-graduate level credits taken or Cooperative Education credits.

The tuition waiver may be reduced by other ﬁnancial awards directed speciﬁcally to pay tuition.  
Students receiving a graduate tuition waiver may not receive other NDSU tuition waivers. Student eligible for multiple tuition waivers will receive the waiver resulting in the most tuition being waived.

Tuition waivers are applied to student accounts following completion of required training.

Eligibility for a summer tuition waiver is dependent upon

having received a tuition waiver for the preceding or following academic term (spring or fall semester)
submitting a Summer Graduate Tuition Waiver form and receiving Graduate College approval

Rights and Privileges of Graduate Assistants

Graduate assistants have certain rights and privileges speciﬁc to the assistantship experience:

The right to be notiﬁed in writing of all decisions that affect their status as a graduate assistant. This includes advance notiﬁcation of evaluation procedures and a summary of their performance evaluation.
The right to be notiﬁed of any complaints received by a supervisor or department chair concerning their performance of duties.
The right to respond in writing to such complaints.
The right, depending on the availability of departmental and university resources, to be supported in pursuing additional activities that pertain to their professional development.
The right to balance their assistantship responsibilities with their responsibilities to their academic program so that they can complete their degree in a timely manner.
The privilege of being treated as a professional in their chosen ﬁeld of study.

Termination

Graduate assistants may have their assistantship terminated by the Dean of the College of Graduate and Interdisciplinary Studies, upon recommendation by their supervisor, with documentation of probable cause. Early termination for cause may occur when:

A student does not abide by the appointment conditions.
A student fails to perform tasks as assigned.
A student does not make adequate degree progress.
A student is placed on Academic Probation.
A student does not make satisfactory research progress.
A student fails to maintain minimum registration.
A student persistently refuses to follow reasonable advice and counsel of faculty in carrying out assistantship obligations.
A student fails to comply with responsibilities as an employee set forth in the University Catalog, department rules and regulations governing assistantships, or the terms of sponsored research agreements that fund the assistantship.
A student's personal conduct is seriously prejudicial to the university, including violation of the NDSU Code of Student Behavior, state or federal law, and general university regulations.

Appeals Process

The North Dakota State University philosophy is to encourage and seek resolution of problems at the level most closely related to the origin of the speciﬁc disputes.

The ﬁrst step should be an informal conference to ﬁrst discuss and attempt to resolve the problem(s) with the person(s) directly involved.

When a mutually satisfactory resolution cannot be reached or if discussion of the problem(s) seems inappropriate because of the nature of the student's complaint, the student should seek advice from the director of the program, chair of the department, or the graduate program coordinator.

Depending on the nature of the problem(s), the department chair or student's graduate committee chair may deal with the situation directly, advise the student to discuss the problem(s) with the appropriate academic dean and/or the Dean of the College of Graduate and Interdisciplinary Studies, or advise the student of the appropriate grievance procedure to pursue.

If the graduate assistant wishes to challenge the termination decision, a written appeal to the Dean of the College of Graduate and Interdisciplinary Studies must be made within 14 calendar days of notiﬁcation of the mediation results (refer to section titled "Graduate Student Appeals").

University Catalog 2023-24

Graduate Assistantship and Fellowship Policies

Tuition Waivers

Rights and Privileges of Graduate Assistants

Termination

Appeals Process